PRIVACY & DATA

Your workspace records

Contractor Lens stores the profile information you enter, mine and contractor records, worker names and roles, assigned sites, uploaded evidence, and review decisions with reasons and timestamps. Uploaded files are stored on the server, not solely in your browser.

Account access

Sign-in uses ChatGPT. The platform provides a stable account identifier, email and optional display name. Workspace records and document downloads are restricted server-side to the account that created them. An invited contractor can access the evidence checklist and submission for their engagement using the invited sign-in email. The workspace owner can review that submission. Contract agreements and internal CPM records remain private to the workspace owner.

Documents

Only upload evidence you are authorised to manage. Fitness certificates should show fitness status, scope and validity; do not upload diagnoses, clinical reports or identity documents. Files are accepted as PDF, PNG or JPEG, up to 10 MB. File type checks do not constitute malware scanning.

Retention and deletion

Records remain stored across visits until removed. You can delete uploaded worker documents from the workspace; their files and active metadata are removed. Replacing an onboarding or agreement file removes the previous file from the active record. Revoking an invitation removes the contractor’s access without deleting the engagement. A minimal deletion entry remains in the decision history. This version has no automatic retention schedule or self-service account deletion. Only use it where this retention approach is appropriate.

Readiness and verification

A review records the account owner’s checks. Contractor Lens does not automatically verify issuers, certify legal compliance or authorise mine access. Evidence-complete status means the configured sample requirement model is satisfied, and does not measure safety performance.

Public sample demo and pilot brief

Sample records are fictional and stay in browser memory. Changes reset on reload. The pilot brief form generates a local file without submitting or emailing its contents.